History
In August 2001, PASSHE began the implementation of the Shared Administration System to support the comprehensive
administrative needs at all fourteen universities. Using a phased implementation strategy, five (5) universities
and the Office of the Chancellor went live with the SAP Finance and Materials Management (procurement)
components in November 2002; five (5) more universities went live in November 2003. We are currently working
with the final four (4) universities to go live in November 2006. In January 2003, all fourteen (14) universities
and the Office of the Chancellor went live with SAP Human Resources/Payroll.
A comprehensive Business Blueprint document for the Campus Management component of the Shared Administrative
System was completed February 2005. All fourteen (14) PASSHE universities and the Office of the Chancellor
collaborated to develop a detailed understanding of functional requirements, as well as specific forms,
reports, interfaces, conversions, enhancements, Web services, and workflow to support the administrative
needs in the following areas.
- Recruitment
- Admissions
- Student Administration (registration, grading, degree audit, transfer articulation, advisement,
graduation)
- Student Financials (billing, receivables)
- Financial Aid (using WolffPack FINANCIERTM)
The Blueprint refers to the need to include SAP's Customer Relationship Management (CRM), SAP Business
Warehouse, and SAP Enterprise Portal solutions in the overall solution. Also, numerous stand-alone applications
are referenced that support functionality not included in the project scope of work, but required to support
specific functionality such as housing, alumni and development, parking, judicial affairs, and one-card
systems.
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- ACT 101
- ACT 48
- Americans with disabilities act
- Alumni development and advancement
- Athletics
- University bookstore
- Camps and Conference scheduling and Management, Event Management
- Career services
- Counseling
- Course management
- External (to SAP) email systems
- Facilities inventory and other
- Facilities work order
- Faculty evaluations
- Student health center
- Technology help desk
- Student housing
- Online door access
- Student ID cards
- Board and flex transactions, meals
- Document imaging
- Institutional Research
- Law Enforcement other than parking
- Library patron information
- Orientation scheduling/billing and correspondence
- Vehicle registration and ticketing
- Placement testing
- Printing Services (chares for paper/toner)
- Recreation center
- Reporting tools
- Room scheduling and optimization
- Scanning services including faculty evaluations
- Sevis interface
- Student organizations
- Student judicial/standards
- Student teaching
- Survey tools
- Telecommunications
- Veterans services
- Process credit card payment
- Continuing Education and Extended Studies
for a complete list of these applications. SAP's Exchange Infrastructure (XI), Microsoft's BizTalk and
SQL Server have been licensed to manage the data exchange needs between University-based systems and the
Shared Administrative System components.
A Campus Management Project Team comprising employees, loaned employees from PASSHE universities, SAP
consultants, and independent consultants is working on the implementation currently. The Project Team
developed a project implementation strategy, detailed integrated project plans, timelines, and resource
requirements to support the configuration, testing, integration, and training for the Phase 1 universities
(Cheyney, East Stroudsburg, Kutztown, and Shippensburg). The remaining ten (10) universities will go live
at a future point to be determined.
A comprehensive technical architecture has also been developed to reflect the hardware and technical support
requirements for applications already in production (Finance and HR/Payroll) and for the planned phased
roll out of Campus Management and financial aid.
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